Applications that work for you

Get ahead of the competition using applications ready to automate your business processes instantly. Just configure them to work exactly according to your workflow. And you can relax.

Custom

Business applications

Choose from the available applications that best support your business. If you didn’t find what you were looking for, we prepare the necessary custom applications for you, DMSFLOW is an open platform for the digital transformation of all processes.

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management

Kiosk for employees without user accounts

Sharing of documents with employees without a user account, accessing from a shared workstation identified by an employee’s number,
Notifying employees about newly published documents for acquaintance via SMS
sent at a selected interval.

Managed Documents

Functional features of the application:

Support for processing of documentation for multiple organizations,
Dedicated document libraries for published, working, and archived documents,
Management of access permissions to document libraries and application features
based on application roles,
Displaying of working documents in all versions and original formats,
Viewing and filtering the status of acquaintance records,
Viewing of documents expiring a near time,
Definition of the procedure for preparation of the managed document, including assignment
of employees to application roles like author, guarantor, reviewers, approvers, acquainted employees,
Automated creation and editing of MS Word documents generated from MS Word templates,
Processing of managed documents within the defined procedure like creation, assessment, reviewing, approval, publication, revision, and archiving.

All employees access

Viewing of managed documents published in read-only PDF form,
Showing currently valid documents, newly published documents to learn about,
and archived documents,
Displaying of documents content directly in a web browser or desktop application,
Confirmation and recording of acquaintance with the newly published documents,
Sending of e-mail notifications about newly published documents for acquaintances
(except kiosk access),
Viewing of archived documents valid at a chosen time.

Contract Documentation

Functional features of the application:

Viewing of contract documents by agenda or business partner,
Definition of the hierarchy of contract documents,
Definition of the template with the procedure for preparing contract documents like creation, reviewing, approving, external reviewing and signing,
Creation of a record for contract documents with automatic data completion according to the type
of contract and business partner,
Automated generation of contract documents from MS Word templates,
Editing and commenting on contract documents and recording changes in documents by tracking changes in MS Word,
Approving contract documents or returning for reprocessing,
Automated sending of password-protected contract documents for reviewing to a business partner,
Automated submission of contract documents for electronic signature via the third-party service,
Automated downloading of contract documents from the third-party service and saving
signed contract documents, including certificate of completion,
Management of access privileges based on contract type, document owner, processing status,
and application roles,
Validity tracking and proposal for updating contract documents,
Integration to the existing business partner database.

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management

Interconnected Applications

Administration Organizational Structure User Profile Business Requests
Business Partners Communication Portal Managed Documents Contract Documentation
Purchase Orders Invoices Finance Complaints Withdrawals From The Contract Expedition Of Goods Receipt Of Goods

Records Management

Functional features of the application:

Management of record taxonomy for several organizations,
Viewing currently valid record taxonomies,
Viewing of the record taxonomies valid at the selected time,
Archiving of expired versions of record taxonomies,
Management of access permissions to view and edit record taxonomies based on application roles,
Definition of document types and subtypes for management of access permissions to managed
records and documents,
Linking of record taxonomies with document types and subtypes for granular granular management
of access permissions,
Generation of a registry journal for a selected period based on the record taxonomy and content
of data recorded in applications,
Proposal to disposal of electronic and paper documents, including dry test run,
Disposal of electronic and paper documents,
Generation of a report of disposed electronic and paper documents.

Purchase Orders

Functional features of the application:

Recording of received and outgoing purchase orders,
Recording of internal purchase orders for moving goods between warehouses,
Recording of internal purchase orders for decentralized ordering of goods from suppliers,
Automated generation of outgoing consolidated purchase orders for ordering goods from suppliers,
Automated generation of received bulk purchase orders with repeated delivery of goods to customers,
Configuration of processes and rules for approving and processing received and outgoing
purchase orders,
Configuration of competencies for recording and approving purchase orders,
Verification of business and economic data of business partners in external registries,
Automated generation of packaging and shipping instructions for warehouse employees,
Automated generation of instructions for receiving goods,
Automated ordering and tracking of transport for the goods based on processed received purchase orders,
Integration to the accounting system and warehouse management.

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management Invoices Finance Complaints Withdrawals From The Contract Expedition Of Goods Receipt Of Goods

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal
Business Requests Business Partners Communication Portal Records Management Purchase Orders Finance Complaints Withdrawals From The Contract
Expedition Of Goods Receipt Of Goods

Invoices

Functional features of the application:

Recording of invoices, including proforma invoices and credit notes,
Configuration of processes and rules for invoice processing,
Automated posting of invoices based on the content of existing purchase orders,
Verification of business and economic data of business partners in external registries,
Integration to the accounting system and warehouse management.

Received invoices

Automated extraction of invoice data from received documents,
Configuration of competencies for contextual and financial approval of received invoices,
Automated processing of received invoices from the organization’s shared e-mail mailboxes,
Contextual and financial approval of recorded invoices,
Automated generation of payment orders.

Outgoing invoices

Automated generation of outgoing invoices at the processing of received purchase orders,
Automated sending of invoices to customers through the preferred communication channel.

Finance

Functional features of the application:

Recording of bank statements and turnovers,
Recording of cash on delivery, postal orders, and turnovers from the payment gateway,
Registration of payment orders,
Automated retrieving of bank statements and turnovers from the bank via PSD2 integration,
Automated retrieving of turnovers realized through the payment gateway,
Generation of bulk payment orders for import into Internet banking,
Invocation of payment orders directly at the bank via PSD2,
Automated registration of bank turnovers, statements, and cash on delivery in the accounting application.

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management Invoices

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management Purchase Orders Invoices Finance Expedition Of Goods Receipt Of Goods

Complaints

Functional features of the application:

Recording of received and sent complaints,
Configuration of processes for handling complaints,
Searching for claimed goods in accounting and warehouse management,
Integration to the accounting system and warehouse management.

Complaints received

Automated receiving of complaints from e-shop or web applications,
Receiving and registration of claimed goods from the customer,
Assessment of complaint,
Automated refunding of payment to the customer,
Ordering and tracking transport for goods repair,
Repairing goods at a service partner,
Receiving repaired goods from a service partner,
Dispatching of repaired claimed goods to the customer.

Submitted complaints

Complaining about received goods to the supplier,
Automated ordering and tracking of the transport of the claimed goods sent to the supplier,
Dispatching of claimed goods,
Receiving repaired goods from the supplier.

Withdrawals from the Contract

Functional features of the application:

Registration of requests for withdrawal from the contract,
Configuration of processes for processing requests,
Receiving of returned goods to stock,
Assessing the request,
Automated refunding of payment to the customer,
Automated ordering and tracking transport of damaged goods shipped back to the customer,
Dispatching of damaged goods to the customer,
Receiving applications from an e-shop or web application,
Searching for returned goods in accounting and warehouse management,
Integration to the accounting system and warehouse management.

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management Purchase Orders Invoices Finance Expedition Of Goods Receipt Of Goods

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal
Business Requests Business Partners Communication Portal Records Management Purchase Orders Invoices Finance Complaints Withdrawals From The Contract

Expedition of Goods

Functional features of the application:

Recording of the expedition of goods from the chosen warehouse,
Configuration of processes for dispatching shipments,
Expedition of goods based on received purchase orders, complaints, withdrawals from the contract,
and requests for the internal transfers and distribution of goods among warehouses,
Automated generation and printing of invoices, delivery notes, and dispatch documentation,
Support for various types of transport, including ordering and tracking the delivery,
Repeated dispatching of undelivered shipments,
Processing of undelivered shipments,
Possibility to arrange the dispatch of goods on tablet devices,
Integration to the accounting system and warehouse management.

Receipt of Goods

Functional features of the application:

Recording of received goods at the chosen warehouse,
Configuration of processes for processing received goods,
Receiving of goods based on sent purchase orders, complaints, withdrawals from the contract,
and requests for the transfer and distribution of goods among warehouses,
Automated generation and printing of receipt documentation,
Complaining about a shipment with received goods,
Possibility to arrange receipt of goods on tablets,
Integration to the accounting system and warehouse management.

Interconnected Applications

Administration Organizational Structure User Profile Federated Search Task Portal Business Requests Business Partners Communication Portal Records Management Purchase Orders Invoices Finance Complaints Withdrawals From The Contract

Business process automation experts.

We will help you become a leader in your business, together we optimize confusing processes, automate work activities, digitize cooperation with customers, and much more.

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